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Course Outline
Introduction to ChatGPT for Administrative Roles
- Clarifying the capabilities and limitations of ChatGPT automation
- Exploring common administrative use cases
- Crafting effective prompts for routine tasks
Automating Standard Writing Tasks
- Generating emails, notices, and announcements
- Creating summaries, meeting notes, and follow-up communications
- Developing standardized text outputs for consistent use
Document Formatting and Refinement
- Rewriting, reformatting, and reorganizing content
- Transforming unstructured text into professional documents
- Correcting grammar, consistency, and layout issues
Developing Templates and Administrative Tools
- Constructing checklists, forms, and reusable structures
- Drafting SOPs and compliance-oriented layouts
- Automating repetitive document creation processes
Data Handling and Basic Data Automation
- Structuring information derived from raw text
- Extracting key fields and converting content into tables
- Generating data-ready summaries for entry or reporting systems
Task Management and Workflow Assistance
- Drafting schedules, reminders, and task instructions
- Automating planning documentation
- Supporting multi-step administrative processes
Safe and Responsible AI Usage in Administration
- Understanding limitations and mitigating errors
- Appropriately managing confidential information
- Ensuring accuracy and consistency in AI-generated outputs
Advanced Prompting for Administrative Efficiency
- Utilizing prompt patterns for repetitive workflows
- Designing mini-automation sequences for common tasks
- Enhancing results through refined instructions
Summary and Next Steps
Requirements
- Familiarity with basic office workflows
- Experience using standard productivity applications
- Proficiency in handling digital documents
Target Audience
- Clerical support teams
- Administrative coordinators
- Data entry staff
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.