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Course Outline
Module 1: AI Fundamentals for Office Environments
- Defining Artificial Intelligence: Types and core concepts.
- Distinguishing between Generative AI and Predictive AI.
- Practical uses in administrative settings.
- Workplace ethics, data privacy, and usage boundaries.
- Practical activity: Pinpoint administrative processes where AI can reduce time expenditure.
Module 2: Automating Daily Tasks with AI
- Streamlining responses and emails in Gmail and Outlook.
- Leveraging virtual assistants such as ChatGPT, Copilot, and Gemini.
- Automating repetitive workflows using AI platforms like Zapier and Make.
- Guided practice: Set up AI-driven auto-replies and scheduling systems.
Module 3: Document Creation and Editing with AI
- Drafting emails, reports, and meeting minutes with AI assistance.
- Enhancing text quality and generating automatic summaries.
- Performing real-time document translation.
- Guided practice: Create and polish an administrative report using AI tools.
Module 4: Data Analysis and Reporting with AI Tools
- Generating charts, tables, and executive summaries with AI.
- Interacting with Excel and Google Sheets via AI plugins.
- Interpreting data insights in natural language.
- Guided practice: Upload an Excel file and conduct AI-assisted analysis.
Module 5: Enhancing Presentations and Visual Reports with AI
- Building presentations in PowerPoint or Canva with AI support.
- Creating images using AI tools like DALL·E and Canva AI.
- Condensing and converting PDFs into presentation formats.
- Guided practice: Transform a document into a professional presentation.
Module 6: Time Management and Organization with AI
- Utilizing AI for schedule, calendar, and reminder management.
- Employing AI tools to prioritize tasks effectively.
- Integrating with productivity platforms such as Notion, Trello, and Asana.
- Guided practice: Automate your weekly planning process with AI.
Module 7: Real Case Studies and Designing Administrative Workflows with AI
- Reviewing success stories from companies integrating AI into administration.
- Constructing a personalized AI workflow.
- Assessment: Design an AI solution for your department.
- Final practice: Participants develop a practical AI solution for their specific role.
Summary and Next Steps
Requirements
- Basic proficiency with office productivity suites, including email, spreadsheets, and word processors.
- No prior background in AI tools or programming is necessary.
Target Audience
- Administrative specialists.
- Office managers and executive assistants.
- Support staff in HR, finance, and operations.
- Professionals aiming to optimize their daily routines with AI.
14 Hours
Testimonials (4)
the practices
Oldith Guillen - PNUD/MICI
Course - Aplicaciones Prácticas de Inteligencia Artificial para Personal Administrativo
Theory, practice exercises and interaction.
Jeannette Diaz Granados - PNUD/MICI
Course - Aplicaciones Prácticas de Inteligencia Artificial para Personal Administrativo
The exercises
Danixa Rivera - PNUD/MICI
Course - Aplicaciones Prácticas de Inteligencia Artificial para Personal Administrativo
We got to use the tools.