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Course Outline

Module 1: AI Fundamentals for Office Environments

  • Defining Artificial Intelligence: Types and core concepts.
  • Distinguishing between Generative AI and Predictive AI.
  • Practical uses in administrative settings.
  • Workplace ethics, data privacy, and usage boundaries.
  • Practical activity: Pinpoint administrative processes where AI can reduce time expenditure.

Module 2: Automating Daily Tasks with AI

  • Streamlining responses and emails in Gmail and Outlook.
  • Leveraging virtual assistants such as ChatGPT, Copilot, and Gemini.
  • Automating repetitive workflows using AI platforms like Zapier and Make.
  • Guided practice: Set up AI-driven auto-replies and scheduling systems.

Module 3: Document Creation and Editing with AI

  • Drafting emails, reports, and meeting minutes with AI assistance.
  • Enhancing text quality and generating automatic summaries.
  • Performing real-time document translation.
  • Guided practice: Create and polish an administrative report using AI tools.

Module 4: Data Analysis and Reporting with AI Tools

  • Generating charts, tables, and executive summaries with AI.
  • Interacting with Excel and Google Sheets via AI plugins.
  • Interpreting data insights in natural language.
  • Guided practice: Upload an Excel file and conduct AI-assisted analysis.

Module 5: Enhancing Presentations and Visual Reports with AI

  • Building presentations in PowerPoint or Canva with AI support.
  • Creating images using AI tools like DALL·E and Canva AI.
  • Condensing and converting PDFs into presentation formats.
  • Guided practice: Transform a document into a professional presentation.

Module 6: Time Management and Organization with AI

  • Utilizing AI for schedule, calendar, and reminder management.
  • Employing AI tools to prioritize tasks effectively.
  • Integrating with productivity platforms such as Notion, Trello, and Asana.
  • Guided practice: Automate your weekly planning process with AI.

Module 7: Real Case Studies and Designing Administrative Workflows with AI

  • Reviewing success stories from companies integrating AI into administration.
  • Constructing a personalized AI workflow.
  • Assessment: Design an AI solution for your department.
  • Final practice: Participants develop a practical AI solution for their specific role.

Summary and Next Steps

Requirements

  • Basic proficiency with office productivity suites, including email, spreadsheets, and word processors.
  • No prior background in AI tools or programming is necessary.

Target Audience

  • Administrative specialists.
  • Office managers and executive assistants.
  • Support staff in HR, finance, and operations.
  • Professionals aiming to optimize their daily routines with AI.
 14 Hours

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